EPA Data Web 2.0 Wiki Pilot > EPA Data Areas and Data Classes

EPA Data Areas and Data Classes

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Appendix H - Target Info Class Definitions_V2Format.pdf

Draft September 8, 2004. Author: EPA/OEI. Modified May 2, 2006.

Appendix A: EPA Data Area, Data Classes and Sub-Classes Table

Note: This is the beginning of an ontology! See RDFS.

Data (Information) Concept Data (Information) Class Data (Information) Sub-Class

1. Location

Definition: Location Data allows the EPA to track where things of interest to the EPA are located. Location may take multiple forms such as State, City, County, ZIP Code, Congressional District, Tribe Location, Geological Formation, and others, and may describe employees, facilities, assets, or other things of interest to the EPA.

1.1. Location           
1.2. Geospatial Reference          

2. Acquisition Assistance

Definition: Awardee information, contracts, grants, interagency agreement awards, grant guidance, and grant application information.

2.1. Funding Vehicle

Definition: Information should include contracting/grants/interagency agreement number, recipient, contractor/grantee/federal agency, dollar amount, date of award, performance period, authorities, budget codes including GPRA Goal codes, project officer (EPA), program office, project manager, contractor/grantee/federal agency, grants/contract specialist, Contracting Officer, award official (grants), contracting/grants/interagency agreement location and description of project.

2.1.1. Extramural Vehicle

2.1.2. Simplified Acquisitions

2.1.3. Simplified Acquisitions

2.1.4. Government-Wide Acquisition Contracts (GWAC)/ Federal Supply Schedule (FSSC) Contracts

2.1.5. Assistance Awards

2.1.6. Bank Card

2.1.7. Interagency Agreement

2.2. Acquisition Assistance

Definition: to be defined

2.2.1. Business Partner

Definition: Organizations that receive of grants, and signatories of contracts and inter-agency agreements

2.2.2 Grant

Definition: A financial assistance instrument which provides money and/or direct assistance to the recipient to carry out a public purpose instead of acquiring property or services for the federal governments own use. Includes cooperative assistance agreements in which the Agency’s participation and direction level is increased.

2.2.3 Contract

Definition: A mutually binding legal agreement between two or more persons or parties: especially one legally enforceable, a business arrangement for the supply of goods or services, or a document describing the terms of the agreement.

3. Capital Assets (Property) and Services

Definition: Information pertaining to the tracking of EPA’s physical assets to include information on assets, location, property number, serial number, maintenance record, and owner.

3.1 EPA Facility

Definition: Information in regard to the tracking of EPA’s facility assets. This would include information on the facility’s real estate, equipment and other fixed/high value/controlled assets such as location, square footage, lease information, problems, costs, floor plans, amenities available, maintenance records, accountable property and ?

3.1.1. Equipment

Definition: Information pertaining to the tracking of EPA’s physical assets. Would include information on assets, where they are located, property number, serial number, maintenance associated, and owner.

3.1.2. Services

Definition: Information created in generating and approving a request for service, major steps in performing services, and verification of dates of completion and acceptance.

4. Human Assets

Definition: to be defined

4.1. Person

Definition: Information that establishes the personal identity of an EPA or non-EPA employee. Also includes the discretionary personal information provided by EPA employees and other users of Agency resources.


4.2. Position

Definition: Information that distinguishes a position or class of positions and corresponding reporting relationships.


4.3. Business Card

Definition: Information used to locate or describe an EPA or non-EPA employee. Includes all the information customarily included on a business card.


4.4. Human Resource (HR)

Definition: Information required supporting Human Resources business processes.


4.5. Information Technology Access Information

Definition: Information used to determine an EPA or non-EPA employee’s right to access Agency network and computing resources.


4.6. Organization

Definition: An administrative and functional structure designed to achieve or support achievement of specified goals and objectives. EPA’s headquarters program offices, 10 regional offices, and 17 labs across the country. The Administrator, who is appointed by the President of the United States, leads EPA. EPA’s account structure classifications summarize the Agency’s organizational structure.


5. Financial

Definition: Agency information collected for determining expenditures.

5.1. Funds Management

Definition: Funds Management activities capture the highest level of financial data and summarizes and maintains account balances by fund structure. Funds Management is also the primary tool for carrying out the Agency responsibility of establishing a system and maintaining official records for ensuring that it does not obligate or disburse funds in excess of those appropriated and/or authorized. Information captures processes involved with Funds Management include budget preparation, budget formulation, funds allocation, budget execution and funds control.

5.1.1. Account Structure

Definition: A string of data elements used for the accurate classification and reporting of the effects of financial transactions. At EPA, this consists of a budget fiscal year, fund code, organization funding the transaction, the program (PRC), and codes used for cost accounting for some funds and organizations.

5.1.2. Appropriation

Definition: An act of Congress that enables federal agencies to spend funds for specific purposes.

5.1.3. Audit Findings

Definition: Auditor opinions and related reportable findings of the audit process regarding the state of accounts, internal and management controls, and financial systems of the audited organization.

5.1.4. Audit Action Plan

Definition: Formal or informal response to findings resulting from the audit, inquiry, or other review.

5.1.5. Available Funding

Definition: The balance of funding available at a specific time for a specific requirement.

5.1.6. Budget

Definition: An itemized listing of the amounts authorized to an organizational level of the Agency. In EPA, this may be at the RPIO, allowance holder, operating plan, or sub-allowance levels.

5.1.7. Document Control Number

Definition: A code assigned within the Program Offices to track the initial event in the spending chain and, through linkages, to subsequent accounting events.

5.1.8. FTE Information

Definition: Data on actual or accrued time incurred by employees expressed in either hours or full time equivalents of a yearly work schedule. The Budget will include amounts for authorized FTEs.

5.1.9. GL Account

Definition: A record of financial transactions including journals and trial balance. Includes the special attributes identified within the structure to report data required by external parties.

5.1.10. Transaction Code

Definition: An abbreviated format for the designation of the specific general ledger accounts to be impacted by a transaction. Based on the fund indicator in the Account Structure, different general ledger impacts can be produced based upon a common input by the user.

5.1.11. User Charge Information

Definition: to allocate charges using the Account Structure.

5.2. Obligations and Commitments

Definition: Obligations reflect amounts of orders placed, contracts awarded, services received, and similar transactions during a given period that will require payments during the same or a future period. Such amounts will include outlays for which obligations have not been previously recorded and will reflect adjustments for differences between obligations previously recorded and actual outlays to liquidate those obligations. A commitment is an administrative reservation of an allotment or of other funds in anticipation of their obligation.

5.2.1. Approval

Definition: An action that prevents further changes from being made to a transaction. This may be the locking of a file from further changes, an electronic signature, or the transmittal of a data file.

5.2.2. Commitment (RQ)

Definition: A reservation of funds for anticipated obligations. Includes the actions to liquidate this reservation through referencing of the subsequent transaction in the spending chain.

5.2.3. Obligation

Definition: An established order for goods/services to be delivered at a future time. Includes the process to track the status of the obligation from inception through final payment or adjustment. Specific types of obligations are Contract, Purchase Order, Travel Order.

5.2.4. Purchase Order

Definition: The final version of the purchase documentation which reflects the goods or services to be acquired, vendor/vehicle decisions, confirmation of available funds, and the approval of appropriate authority. Serves as the authority to initiate the recording of funds obligated.

5.2.5. Travel Order

Definition: An obligation document for travel to be incurred.

5.3. Payment Management

Definition: The Payment Management function provides data and appropriate control over all payments made by or on behalf of the Agency. EPA makes payments, for example, to vendors in accordance with contracts; to state governments under a variety of programs; to employees for salaries and expense reimbursements; to other federal agencies for reimbursable work performed; to individual citizens receiving federal benefits; and to recipients of federal loans. Payments to vendors, state governments, employees, other federal agencies, individual citizens, and federal loan recipients.

5.3.1. Accounts Payable

Definition: An amount due and payable by EPA for a valid liability.

5.3.2. Bill

Definition: Notification/request for payment with itemized charges and account information.

5.3.3. Credit Card Statement

Definition: Statement provided by a credit card vendor detailing charges processed on behalf of the card holders to include information on associated payee, item, and other data necessary to identify the charges. The actions to relate the charges to the account structure are included under User Charge Info.

5.3.4. Invoice

Definition: Internal or external request for payment by a vendor for goods or services delivered to the Agency.

5.3.5. Payment Schedule/Info

Definition: Schedule of check and EFT payments submitted to Treasury for disbursement on behalf of EPA. This includes all associated information on the payments such as check number, confirmation data.

5.3.6. Travel Advance

Definition: A payment for travel expenses prior to the actual travel occurring.

5.3.7. Travel Voucher

Definition: The documentation presented by an employee requesting payment of travel expenses and itemizing travel charges incurred.

5.3.8. Vendor

Definition: Outside parties being paid by EPA including grantees and other Federal agencies.

5.4. Receipt Management

Definition: Receipt Management encompasses activities and the management of data that includes recording agency cash receipts and servicing and collecting receivables. A record of receivables are established to account for amounts due from others as the result of performance of services by the agency, delivery of goods sold, the passage of time (e.g., interest earned), or other actions. Processes included in the receipt management function provide a record of data for the establishment of receivables, the management of receivables, collections and offset processes.

5.4.1. Customer

Definition: One that purchases a good or service from EPA and owes EPA money.

5.4.2. Earned Revenue

Definition: Income realized by the provisioning of goods and services for businesslike activities such as the Working Capital Fund.

5.4.3. Receipt Information

Definition: Information from the debtor or other party relating to the collection of funds due. This could be a liquidation of a bill or the receipt of earned or advanced revenue.

5.4.4. Receivable Account

Definition: An account or record used to track the amounts owed to EPA for goods or services provided to customers. Includes follow-up actions to secure the collection of the amounts due. The initial and subsequent document to obtain the funds is the Bill with Earned Revenue representing the collection of the receivable.

5.4.5. Receiving Document

Definition: Documentation providing information to confirm the receipt of goods and services.

5.5. Cost Accounting

Definition: The Cost Accounting function provides data that measures the total cost of EPA programs, and their various elements, activities and outputs. Cost Accounting provides accurate program management information, performance measures, and financial statements with verifiable reporting of the cost of activities. The term “cost” refers to the monetary value of resources used or sacrificed or liabilities incurred to achieve and objective, such as to acquire or produce a good or to perform an activity or service. A “cost object” is any activity, output or item whose cost is to be measured. Cost Management processes include data on cost setup and accumulation, cost recognition, cost distribution, and working capital and revolving fund.


5.6. Asset Management

Definition: The management of assets assures that all property, plant and equipment that is likely to have future financial benefits will have its costs measured reliably. Asset Management consists of the valuation of, capital equipment, items pledged as security, historical cost amounts of revalued assets, changes in revaluation surplus and depreciation.

5.6.1. Physical Asset Accounting

Definition: Reviewing and determining asset classification, collecting asset costs, and reviewing/determining the depreciation life and method. Includes the recording of the asset and depreciation into data records as well as the physical inventory count, audit, or physical changes to an asset.

5.7. Program Information

Definition: Information about the structure, function, and activities or initiatives within the Agency, is not limited in scope or interest to a single Agency program. The Agency's major programs are run by National Program Managers (NPMs). EPA's accounting structure captures actual expenditures and costs by goal, objective, and sub-objective, NPM, program, and project.

5.7.1. Descriptor (Program Title), Authorizing Legislation, CFR (Regulations), Appropriation, Goal and Objective

5.7.2. Structure (Organizational Location, Management, Resource Organization)

5.7.3. Activity (Projects, Outcome, Reports and Schedules, Document and Records)

Definition: A specific activity or project as listed in the program and financing schedules of the annual budget of the United States government.

5.7.4. Performance Measure

Definition: A performance goal or performance indicator.

5.7.5. Performance Tracking

Definition: to be defined

5.8. Planning and Performance Information

Definition: Information about planning and program measurement data collection activities and resulting performance measurement information.

5.8.1. Goal

Definition: A goal defines how an agency will carry out its mission over a period of time. Goals are expressed in a manner that allows a future assessment to be made of whether the goal was or is being achieved. The goal may be of a programmatic, policy, or management nature.

5.8.2. Plan

Definition: A detailed formulation of a program of action. Strategic Plan - A narrative depicting the future mission of the Agency and strategies to achieve the mission. Annual Performance Plan - The annual plan sets out measurable goals that define what will be accomplished during a fiscal year. The goals should represent a level of accomplishment commensurate with the resources requested and subsequently funded.

5.8.3. Policy

Definition: A defined course or method of action to guide and determine decisions

Other Examples (Mission and Vision Statements, Performance Goals, Objectives, Program Evaluations, Performance Indicators)

6. Information References

Definition: Information of all types used by the Agency, its partners, delegatees or other organizations, as references to support environmental activities. These references exist as received. Their quality and relevance are evaluated on a case-by-case basis.

6.1. Metadata Standards

Definition: Data sets documenting metadata that describe Agency business data standards, data sets and data models.


6.2. Economic Data

Definition: Data sets documenting the makeup and performance of U.S. or international industries and economies, used as references for economic assessments and for evaluating the economic impacts of environmental activities.


6.3. Technical Data

Definition: Technology data of all kinds used as references for environmental protection actions, such as on the efficiencies of available pollution control technology, or the sensitivity and accuracy of monitoring technologies.


6.4. Organizational Data

Definition: Data sets documenting organizations, public and private, inside and outside the Agency, relative to their role in Agency activities as stakeholders, partners, delegates, regulated entities or vendors.


6.5. Skills Data

Definition: Data sets documenting employee profiles used for identifying subject matter experts for specific activities to support environmental protection.


6.6. Environmental Indicators and Program Evaluation Criteria

Definition: Data sets documenting the relationships among classes of data to produce indices of environmental quality and program effectiveness. EPA has created the Environmental Indicators Initiative to improve the Agency’s ability to report the status of, and trends in, environmental conditions and their impacts on human health and the nation’s natural resources. Combining these indicators with traditional measures of program outputs will provide a powerful tool for results-based management. The indicators by themselves become the primary tool for developing EPA’s State of the Environment Report and support the Environmental Status Evaluation line of business.


6.7. Modeling Data

Definition: Data sets documenting the use and developmental history of EPA environmental models.


6.8. Legal Data

Definition: The text of laws, regulations and legal assessments of all kinds used as references for environmental protection actions. Includes the major statutory authorities, the Code of Federal Regulations and various legal papers such as law journal articles.


6.9. Protocols and Standard Methods

Definition: Formal documents defining standardized methods of all types, to measure, handle, transport, treat or store substances or consistently and safely perform technical activities related to environmental protection.


6.10. Research Standards

Definition: Documents defining the standards for planning, collecting, analyzing, and publishing research results.


7. Environmental Activities

Definition: This area includes information on all activities conducted by the Agency, its delegates or stakeholders, in pursuit of environmental protection. This includes research activities conducted that generate new or use existing data.

7.1. Monitoring Data

Definition: Data sets of measurements of the amount of a substance, quantity of release, or other result obtained from a monitoring activity about an environmental substance of interest. Includes all applicable references to methods, chains of custody, and other appropriate metadata.


7.2. Assessment Results

Definition: Record sets documenting the result of a risk assessment, source assessment or other assessment of any type, supporting all types of regulatory, non-regulatory and policy analyses conducted by the Agency.


7.3. Research Results

Definition: Record sets documenting the result of a research or science activity, and can include primary data (i.e., data collected or generated for use by a particular research goal) and secondary data (i.e., data not originally collected or generated for use with a particular research goal but later found useful for that research activity), and research products and reports.


7.4. Standards

Definition: Formal rule makings, along with their supporting records, defining national standards in such domains as ambient air quality, water quality, drinking water quality, acceptable levels of exposure to substances by populations, places or use of a prescribed technology by a source, facility or human population. Standards are generally enforceable as such, but are often supported by permits or other facility or site-specific authorizations relating to discharge or technology requirements. Supporting regulatory records include all applicable assessments and the archived docket, along with references to relevant substances, populations, places.


7.5. Authorizations

Definition: Record sets documenting rule makings and or statutorily mandated permitting activity regarding discharge limits, performance standards or best practices, institutional controls, manufacturing requirements, or other site-, property- or facility-specific obligations pursuant to improving environmental quality, often with reference to achieving national environmental standards. Supporting records include all applicable assessments and the archived docket, along with references to relevant substances, populations or places.


7.6. Enforcement Data

Definition: Record sets related to the enforcement of authorizations. Includes all applicable references to methods, chains of custody, and other appropriate metadata.


7.7. Compliance and Technical Assistance Data

Definition: Record sets documenting activities that help the regulated community understand and meet its environmental obligations. Includes outreach, regulatory clarification, technical assistance, and compliance incentives. Documentation includes reference to involved organizations, populations, sources, facilities, places and substances.


7.8. Remediation/Response Data

Definition: Data documenting activities that ameliorate or remove environmental stresses posed by incidents or spills.


7.9. Restoration Data

Definition: Data documenting individual restoration projects conducted in both aquatic and terrestrial environments by federal, state, and local government entities and non-government organizations.


7.10. Education Data

Definition: Record sets documenting educational programs, such as courses, outreach or grants, that promote environmental protection directly, through improvements in environmental activities, or indirectly, through the training of environmental workforces.


7.11. Program Management and Support Data

Definition: Data documenting management and support activities that assist the Agency in carrying out its environmental protection activities.


7.12. Research Activities

Definition: Research Activities. Data sets documenting all research and science activities conducted by the Agency, its partners, or stakeholders in support of the Agency carrying out its environmental protection activities.


8. Places

Definition: Information on the geographic location and characteristics of natural or constructed entities and their boundaries on earth. Place is a particularly important concept for EPA because so much of its business is geospatially organized. This class of data is a key area for integration with the Geospatial component architecture.

8.1. Natural Features

Definition: Information about environmental features and their characteristics. Natural features include, for example, oceans, eco-regions, ecosystems, watersheds, air-sheds, aquifers and geological regions.


8.2. Man Made Features

Definition: Information about areas and features that are man induced or derived. Examples include administrative/political areas, structures and indoor environments.


9. Populations

Definition: Information on biological species, as they exist individually or as communities of the same or like species.

9.1. Human

Definition: Members of the human species, particularly as specific groups or communities of people, normally within a given geographic area, that may be organized by criteria such as geographical distribution, age, gender, race, health status or susceptibility to environmental stress.


9.2. Non-Human

Definition: Members of individual or groups of non-human plant and animal species and other biota of interest to the Agency, as further defined by location, life cycle, health status, rarity or susceptibility to environmental stress. (Ecosystems are defined within .natural features below.)


10. Environmental Stressors

Definition: Information on all stressors to the environment of interest to the Agency, primarily, but not exclusively, from human activity.

10.1. Routine/Chronic Stressors

Definition: Discharges, emissions, continuous or chronic releases of one or more substances, including the type, quantity and concentration, being introduced into the environment by a source, or the pollutants discovered at a location (as in a Superfund, brownfields, RCRA corrective action or leaking underground storage tank site).


10.2. Incidents and Spills

Definitions: A significant event with the potential to release substances with potential adverse effects to human health or the environment. This also refers to a reported exposure or adverse effect from a pesticide or other contaminants.


10.3. Habitat Disruptions

Definition: Stresses to non-human populations caused indirectly by physical or chemical disruption or destruction of biological habitat, rather than by direct exposure to substances. Urbanization and sprawl are prime examples, but so is land-clearing related to utility rights-of-way or oil exploration and development.


11. Substances

Definition: This area of data includes information on all physical substances, biological and non-biological, of interest to the Agency. There is considerable overlap among the classes of substances within this area: commercial products obviously can include chemicals, contaminants may include individual chemicals, and wastes can be combinations of multiple substance classes.

11.1. Chemicals

Definition: Substances that are chemical compounds (a distinct and pure substance formed by the union of two or more elements in definite proportion by weight) or chemical elements (a fundamental substance made up of one kind of atom, the simplest form of matter).


11.2. Biological

Definition: Information on biological organisms and how they are represented in regulations and information systems.


11.3. Contaminants

Definition: Any physical, chemical, biological, or radiological substance, parasitic/pathogenic organism or dangerous matter, including volatile organic compounds (VOCs). Contaminants may result in a health risk to the consumer (including workers and members of the community), damage to the environment or aesthetically objectionable conditions. This definition of contaminant may be a toxic chemical or toxic pollutant. These contaminants may or may not be regulated under current statutes.


11.4. Wastes

Definition: Data about garbage, refuse, biosolids from treatment plants, water supply treatment plants, or pollution control facilities, non-hazardous industrial wastes and other discarded materials including solid, semisolid, liquid, or contained gaseous materials resulting from industrial, commercial, mining, agricultural and community activities. This definition of waste includes hazardous waste, non-hazardous waste substances and biosolids.


11.5. Radiation

Definition: Electromagnetic, nuclear or acoustic radiation that is known to be, or is potentially, biologically active.


11.6. Commercial Products

Definition: Other commercially available substances and devices of interest to the Agency in regulatory programs, such as pesticides, fuels, paints, fertilizers and cleaning compounds. The class may also cover certain devices, such as x-ray machines, that produce a substance (radiation) or other environmental impact of interest to the Agency.


12. Facilities

Definition: This data area includes individual, geospatially defined properties, regulated systems or sites, with or without structures, that are of interest to the Agency.

12.1. Facilities

Definition: A facility can include industrial facilities, farms, commercial pesticide applicator establishments, federal facilities, publicly owned treatment works, hazardous waste sites, site of environmental and health concern (e.g., Superfund site, brownfields) and other entities that may include sources of substances that act as environmental stressors affecting populations and places.


12.2. Monitoring Stations

Definition: Stationary locations or fixed facilities from which pollutants are discharged; any single identifiable source of pollution (e.g., pipe, ditch, ore pit, factory smokestack).


12.3. Other Properties or Sites

Definition: This class includes all other properties and sites that are of interest to the Agency in carrying out assessments or other activities relating to its programs and responsibilities.


13. Sources

Definition: This data area includes information on all sources that are capable of releasing substances of interest to the Agency into a place.

13.1. Mobile Sources

Definition: Mobile pollution sources (i.e., from a mobile engine powered device). The pollutants are generally emitted into the air, although water discharges (such as ship discharge of ballast) do occur. Common mobile sources are on road vehicles (cars, trucks, motorcycles), off-road equipment (for construction, farming, mining, etc.), boats, aircraft, trains, and small engine devices such as lawn mowers.


13.2. Point Sources

Definition: Stationary locations or fixed facilities from which pollutants are discharged; any single identifiable source of pollution (e.g., pipe, ditch, ore pit, factory smokestack).


13.3. Non-Point Sources

Definition: Diffuse pollution sources without a single point of origin. The contaminants are generally released or transported from more than one source to other environmental areas (air, water, land). Common non-point sources are agriculture, forestry, urban run-off, mining, construction, dams, channels, land disposal and saltwater intrusion.


13.4. Equipment/Process Sources

Definition: A piece of equipment, product or process that is of environmental/human health concern in use or in its disposal or by-products. An example of such equipment is a paint spray booth used in a variety of metal finishing operations. Examples of generic processes that are of environmental concern are ore mining operations or a specific chemical manufacturing process. An automobile is an example of a product that is of environmental concern during use. One product that is of environmental concern in its disposal (but not in its use) is a lead battery.


14. Environmental and Human Health Impacts

Definition: Information on the impacts that stressors and substances have on the environment and human health.

14.1. Substance Exposure

Definition: Information on the exposure of human and non-human populations and the environment to substances including but not limited to chemicals, contaminants, or wastes.

14.1.1. Environmental

Definition: Information on the specific impacts of substance exposure has on all strata of the environment, including environmental media (i.e, air, water, soil), flora, and fauna.

14.1.2. Human Health

Definition: Information on human health exposure to substances.

14.2. Body Burden

Definition: Data sets documenting the human body burdens of pesticides, persistent and bioaccumulative toxics, and other contaminants of concern.

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